Summary: Users
always have a query “How do I convert Gmail to PDF?” In this post, we will
elaborate the solution to this problem. Users can save Gmail as PDF without any
data altering. We have elaborated all the the supposed methods that are going
to be used in the process to export Gmail emails to PDF. Each method has separate
advantages.
Why People need to convert
Gmail into PDF?
There
could be many reasons behind the conversion of Gmail into PDF. You should
always have a copy of your data as a backup. This particular activity can save
you from a big mishappening. We will discuss here.
1-Keep
safe yourself from cyber attacks
Cyber
crimes are increasing day by day. Attackers can breach your data and use it for
criminal activities. Having a backup of your data is always beneficial. In the
case of a cyber-attack, you will have a backup in the local hard drive. It
would be a plus point toward the security of your Gmail account. Many
institutes keep backup due to the vulnerability in the account. It can improve
the customer experience.
2-Secure
and reliable in terms of usage
Security
is the main component of the data. Breachable data would be the most dangerous
factor about any organization. Other file formats are not considered as secure
as PDF. It has a single layer of security called a password protection feature
so that nobody else can see your document.
3-PDF is
easy to use
As
the name states “Portable document format”, It is easy to use and a very
user-friendly interface.
4-Create
a better communication
Communication
can be considered as a second main component after security. Gmail backup in
PDF helps to organize the communication. Users can save the email in a single
pack as a PDF, and send it to the colleagues. It will be easy to search and
store
5- Storage saver
This
format Is considered as a storage saver. PDF has the utility to increase or
decrease the file size without data altering. It saves the data in the same
format that it was sent in so that storage can be saved.
Must read the post completely to pick the right solution to your problem. In this post, we will discuss two methods.
1- Manual method to Export Gmail Email to PDF
In this method, users can save their
emails in PDF format using the Gmail interface.
All the processed steps are mentioned
below
● In the first step sign in to
your Google Account.
● Now open each and every email
and click vertical ellipses.
● Choose the Print option to
further process.
● Select the suitable option
from the destination option as per your needs.
● Choose the Save as PDF option
to save Gmail as PDF.
● Click the Save option to the
further process
● The final step is to choose
the location on your PC and save the PDF file.
Now the manual method has been completed. Through this process, you can convert your Gmail data safely into PDF format. Every solution has a small problem. This solution also comes with some limitations that we have mentioned below. Let's have a look at the limitations of the manual approach to Convert Gmail email to PDF.
Limitations of the Manual Method to Export Gmail to PDF.
The manual method is good for
exporting counted emails. I would not like to suggest this method in order to
save Gmail as PDF because It is a much more time-consuming and lengthy process.
Users have to open each and every email respectively. Through this process,
only limited emails can be converted. If the user has to export emails in bulk,
users have to use the professional method.
2-
Professional Method to Save Gmail as PDF
The best solution to export Gmail to PDF in bulk is by using the Gmail Migration Tool. It is the perfect choice to back up Gmail emails to PDF file format. It is the most convenient tool for back up Gmail emails, contacts, and calendars to distinct file formats such as PST, MBOX, PDF, HTML, MSG, etc. Users can delete attachments in Gmail by keeping Emails. This tool provides a quick conversion of Gmail emails to PDF format without any data alteration. Users can save the attachments separately during the conversion process. This tool also helps to migrate fGmail to Yandex, AOL, Yahoo Mail, etc.
Steps to be followed to save Gmail to PDF by using
the Gmail Migration tool
● In the first step, users have
to Download and launch the Gmail Migration tool.
● Provide the Gmail ID and
third-party app password and click sign-in
● Sign in to your Google
account and grant the permissions.
● Now select the PDF option
from the list.
● In the final step, click the
Convert option to finish the process
Advantages of the Third-Party Gmail Migration Tool
1. Users can save multiple Gmail
emails in the PDF file format at once.
2. It has a feature to save PDFs
with the other name using the custom folder name option.
3. The Gmail Migration tool
facilitates various options for a precise backup of emails.
4. This tool also helps to
remove duplicate emails from the conversion process.
5. It can back up Gmail into
many other file formats.
6. This tool also enables saving
the attachments separately.
7. It also enables to free up
server space after the conversion process.
Conclusion
In this article, we have shared reliable methods to save Gmail as PDF. The selection of the right method will be the choice of the user. The manual approach is easy to perform but comes with certain limitations. Therefore, we have shared an alternative solution to export Gmail as PDF that provides results with 100% accuracy and makes the procedure easy and less time-consuming.